Confidentiality

What happens to your data, if it is held on open file:

All the information received will be registered and sited using 1:10 000 scale topographical maps and then indexed within ORACLE database tables. To facilitate access to data BGS may scan paper records and hold the images within an information retrieval system. The index information and the records themselves are then available to BGS staff to aid geological interpretation as part of the national geological mapping programme.

What happens to your data if it is held Commercial in Confidence?

If the donor requests that the information is to be held as commercial-in-confidence, the Survey acknowledges that the copyright of these reports is vested with the clients that commissioned the work, and that their permission is required before the reports can be placed on open file. Information will be stored physically separate from open file data and where held digitally will be password protected on a secure server. Only the existence of the data and the geographic location will available externally via the BGS Enquiry Service and the BGS web sites GeoIndex. Any requests for release of data will be referred to the Donor.

Release of confidential data:

The NGRC follows a strict quality procedure before releasing confidential data. Please ensure that you fill in a confidentiality request form when depositing your data so that this can be held on file for future administration purposes.

The NGRC is a 'Place of Deposit for Public Records'. As a National Archive it is in everyone's interest to make as much information available as possible. The normal period of Commercial-in-Confidence cover is 4 years. If you have specific requirements beyond this period these can be arranged with the Data Collection Officer. All records held are treated as Public Records and will therefore be subject to release after the restricted period, even if initially held as commercial-in-confidence.

Please download our Terms of deposit form for further guidance 28KB pdf.

Release of confidential information - site investigation and drilling information frequently asked questions.